1. Users Can Work From Anywhere
As long as you have a working internet connection, you and your workforce will have the ability to work from anywhere. As it's entirely cloud-based, you can access emails, files and Office programs from any location on any device. This is especially helpful for companies that have remote employees, are based in multiple locations or you might even have employees that are required to travel often and need to access data.
As the software is running in a Microsoft data centre, all that's required is connection to the internet and access is easy. This can help your business as it can drastically increase productivity. Without this, you and the employees can only access files when you're on-premises and can't do anything else until you're back in your offices.
2. Provides Robust Security And Reliability
A common misconception about the cloud is that it's not safe. With Office 365, it's Microsoft taking on all of the responsibility for security and reliability. Storing all of your data on the cloud with Office 365 eliminates the cost of purchasing expensive hardware for your server rooms, along with salaries for full-time staff operating the server rooms. The cloud is more environmentally friendly, and disaster recovery is in place by including backup systems in case data is corrupted - along with other benefits.
This frees up your IT team to utilise their valuable time elsewhere, such as helping the users get the most out of the enterprise software. Office 365 has a lot of built-in security features - depending on the plan that's chosen - that will keep your company's data safe, three of the biggest safety features include:
Encrypted Email: Keeping anyone other than the intended recipient from reading your emails.
Data Loss Prevention: Microsoft's Data Loss Prevention policy allows you to identify, monitor and protect sensitive information from leaving your organisation.
Mobile Device Management: A feature allowing your IT team to control Office on your employees' mobile devices to protect company information. If somebody loses their device or it gets stolen, you're able to delete all of the data without needing to use the lost or stolen device to delete data.
Advanced Threat Analytics: This unique feature analyses systems to detect and alert users to suspicious behaviour on the network. It scans emails as they land into inboxes for malicious links and attachments and if there's anything dangerous lurking in there, it prevents it from getting in. While the email will still appear, a message appears explaining why the attachment isn't there. That's one way to eliminate human error.
Exchange Online Protection: Provides advanced security and reliability against spam and malware to protect information and email access.
Threat Management: Security monitoring to prevent or detect any tampering of data. Dedicated threat management teams are in place to anticipate and prevent malicious access.
Multi-Factor Authentication: Multi-factor authentication protects access to sensitive data, such as using a phone to access data as a secondary device for added security.